How Do I?

Activate My Course

Courses need to be activated before they appear in Moodle. You may activate any course that you are listed as the instructor for.

Instructions

  1. Visit portal.mlc-wels.edu
  2. Log in to your MLC account by clicking the Login button in the top right corner. Use the same username and password as you do for Moodle.
  3. From the Scheduling tab, choose Moodle Courses
  4. Click the Activate button next to the name of the course you'd like to activate. 
  5. The Activate button will disappear and a message indicating the course has been activated will take its place. 

See Moodle as a Student

Requesting a Sample Student

Enrolling a Sample Student

 

Uploading a File from Google Drive

Set Course to Hide

At the conclusion of a course or the semester, courses should be hidden from student view to protect copywritten material.

Instructions

  1. Log into Moodle and click on the course that you'd like to make viewable.
  2. From the course homepage, click on the gear menu in the upper right corner and choose Edit Settings.
  3. Under the General heading, locate the dropdown menu to the right of Course visibility.
  4. Choose Hide.
  5. Scroll to the bottom of the page and choose Save and display.

Import Course Content

Course content from previous offerings can be imported for reuse. The entire course can be imported or just selected parts.

 

Importing a Whole Course

1. Visit moodle.mlc-wels.edu.
2. Log in to your MLC account.
3. Choose the new course that you want to import content into.
     * if you do not see your new course, please check that your course is activated
4. From the course home page, click on the settings gear and then Import

Image from Gyazo

5. Search for the course you'd like to import content from. The best option is usually the course site from the last time you taught it. 
     * Some courses, especially those taught every semester like Doctrine and BHL, have so many course sites that the one you're looking for might not appear in the search. If that is the case, search for the Course Short Name.
6. After you've located the correct course, click the radio button to the left of the course name and then choose Continue
7. If you want to import the entire course, click Jump to final step. If you only want to import some of the content, further directions can be found below.

8. Wait for the course content to import. Depending on the amount of information being imported, it can take a minute or two. After the import has completed, click Continue
     * There might be some messages under the Technical information and warnings section after the import has completed. These messages are normal and can be ignored. 

9. After clicking Continue, the course home page will appear with the course content from the previous course and the import is completed.

 

Notes

 

Importing Specific Items

1. Follow steps 1-6 above.

2. After the proper course has been chosen in step 6, use the checkboxes to mark what kind of material you'd like to import into the course. Include activities and resources is the most common option.

3. Use the checkboxes on the next page to indicate which specific materials you want to import. By default, all the materials are checked. Use the Select All/None options at the top to quickly check or uncheck the boxes. Then choose the individual items to import. 
     * If you are not able to click on a specific box, look above it for a category header in bold. Check that category header to choose the items underneath it.

4. Click Next.

5. Confirm your choices on the next screen. If they are correct, choose Perform import. You can also choose Previous to go back and choose different items.

6. Continue with steps 8 and 9 above.

 

 

 

Remove Course Sections from a Meta-Site

Meta-courses can be reused from one semester or year to the next by removing the sections that are attached from the previous semester and then attaching the sections for the new semester. 

Instructions

  1. If you have not previously used a meta-site, please see these instructions.
  2. Log into Moodle and enter the meta-site.
  3. Click on the Participants tab on the left menu.
  4. Click on the Gear in the upper right corner and choose Enrollment methods
  5. From the resulting list, locate the section names from previous semesters.
  6. Click the trash can to the right of the course section you want to remove.
  7. On the resulting page, verify you have chosen the correct section and click the blue Continue button. 
  8. Repeat steps 5-7 until all previous sections have been removed. Do not remove Manual enrollments or Guest access.

How Students Can Contribute Files or Links

If you wish to have students contribute to your Moodle site, it is possible, but not very intuitive.   This method allows students to post files and links without altering access rights and permissions.

 

Adding a Link to a Webpage in your Moodle Course

Nearly anything with a web link can be shared to your Moodle course page.

Instructions

Use Groups in a Discussion Forum

Groups can be used in a Discussion Forum to limit the number of posts an individual student interacts with. This can be especially helpful in courses with a large number of students.

 

Using Separate or Visible Groups

Instructions

  1. First, you need to set up groups within the course. 
  2. After groups have been set up, you need to set the discussion forum to use groups. This can be done either from the Discussion Settings or the course home page.
Method #1 - Discussion Settings
  1. Either add a new discussion forum or turn editing on and choose Edit settings from the forum's edit menu to edit an existing forum. 
  2. From the settings page, scroll down to Common module settings. Click the title to expand the menu if the options are not visible.
  3. Next to Group mode, choose the group setting you want for the forum. 
  4. If you have set groupings in your course, an option for choosing the grouping will appear.
  5. After you have chosen the group settings, scroll to the bottom of the page and click one of the Save buttons.
Method #2 - Course Home Page
  1. Turn editing on within the course.
  2. Next to each discussion forum, a small person icon should appear. Hovering the mouse over the icon will indicate which group mode the forum is currently set to.
  3. Click the icon to cycle through the 3 group settings. See the image below for what each icon represents.

Removing Groups

If a student is unable to post to a discussion forum and gets an error about not being in a group, likely groups have inadvertently been set within the discussion forum. Follow these instructions to remove the group setting from the discussion forum. This can be done either from the Discussion Settings or the course home page.

Method #1 - Discussion Settings
  1. Turn editing on in your course and choose Edit settings from the forum's edit menu. 
  2. From the settings page, scroll down to Common module settings. Click the title to expand the menu if the options are not visible.
  3. Next to Group mode, choose No groups
  4. After you have chosen the group settings, scroll to the bottom of the page and click one of the blue Save buttons.
Method #2 - Course Home Page
  1. Turn editing on within the course.
  2. Next to each discussion forum, a small person icon should appear. Hovering the mouse over the icon will indicate which group mode the forum is currently set to.
  3. Click the icon to cycle through the 3 group settings. See the image below for what each icon represents.

Moodle-Groups.png

 

Turning In Grades

At the end of each semester, grades need to be reported for each student. Grades are reported on Portal by following one of the methods below.  

Manually Submitting Grades

  1. Visit portal.mlc-wels.edu and log in with your MLC username and password.
  2. Select Grades from the top menu and click on Enter Grades.
  3. Click on the name of the course you want to enter grades for and a listing of your students should appear.
  4. Next to each student's name, select the appropriate letter grade.
  5. Click Submit on the bottom of the page.

Importing Final Grades from Moodle

  1. Log in to Moodle and enter your course site.
  2. Click Grades in the left menu.
  3. From the dropdown menu, choose MLC Portal under the Export section.
  4. On the next screen, click the blue Export Grades button.
  5. A new tab will open with the Portal website. If prompted, log into Portal using your MLC username and password.
  6. The listing of students will be populated with letter grades based on their grade in Moodle. You can make adjustments to the grades as needed.
  7. Click Submit on the bottom of the page.

Other Information

Exporting the Gradebook

Adding a TA

A Teachers' Assistant (TA) can be added to courses to assist with various instructional duties.

Instructions

  1. After logging into Moodle, click on the course your TA needs access to. 
  2. From the menu on the left, click Participants.
  3. On the next screen, click the Enroll users button on the right side of the screen.
  4. In the Select users dropdown menu, start typing the MLC email address of your TA.
  5. When the TA appears in the list, click on their name and their profile information will appear above the dropdown menu. If this is not the person you want to add, click the and search again.
  6.  After the correct person has been selected, click the bottom dropdown menu next to Assign role and choose either Teaching Assistant (non-editing) or Teaching Assistant (editing)
    • The Teaching Assistant (non-editing) role can grade assignments, but cannot edit anything within the course.
    • The Teacher Assistant (editing) role can grade assignments and can also edit course materials, including uploading files and adding new activities. 
  7. After choosing the role, click Enroll selected users and cohorts.

 

Permanently Deleting Old Courses

Most online instructors do not want to delete a course site right after they have taught it since they might want to refer back to it the next time they teach the course. However, after teaching a course several times, several previous course sites will have accumulated, and it is appreciated if you mark the oldest ones for deletion.

Instructions

Rachel Feld will periodically search in Moodle for courses that begin with the word Delete and will permanently delete them from Moodle. You can also email Rachel and let her know you've marked some courses for deletion so that they're removed more quickly.

Caution: Once a course is deleted, it is erased and cannot be retrieved. 

Course Surveys

A common end-of-course survey is conducted at the conclusion of all online courses in order to gather valuable feedback for course improvement. The survey instructions are sent out to your students by Rachel Feld via the Announcement Forum in your course. The survey is conducted via the MLC Portal, where you will be able to view a compilation of the survey results.  

Accessing Results
Additional Notes

Set Course to View

By default, all courses are initially hidden from student view. Instructors need to make courses viewable for students to access them.

Instructions

  1. Log into Moodle and click on the course that you'd like to make viewable.
  2. From the course homepage, click on the gear menu in the upper right corner and choose Edit Settings.
  3. Under the General heading, locate the dropdown menu to the right of Course visibility.
  4. Choose Show.
  5. Scroll to the bottom of the page and choose Save and display.