Google Tips

• How to tab in Gmail
• Snooze Gmail messages until later
• Gmail Schedule Send
• More Tips and Tricks
• Use .new to Create New Google Files
• Change Gmail "Undo Send" Time
• Gmail Templates
• Edit vs Copy
• Google Calendar Appointment Schedules
• Google Drive Workspaces
• Turn on notifications in Google Docs

How to tab in Gmail

Useful when working with bulleted lists or wanting to indent text and then return to normal left alignment.

Snooze Gmail messages until later

Use cases:  Snooze meeting confirmations until the day of the meeting; snooze reminders until closer to their deadline; snooze other non-urgent messages until a less busy day.  

Gmail Schedule Send

Schedule emails to be sent later: Click the arrow on the side of the "send" button, and click "Schedule send."

Useful for:

• Reminders for yourself:  "Check with Joe about summer plans" on May 1.
• Reminders for others:  Send an initial email with deadlines, then schedule reminders at intervals before the deadlines.
• Etiquette:  If you know someone is on vacation, schedule sending non-urgent messages until their return.
• Write when you have time, send on someone else's deadline:  Write Courier notes in advance and schedule them to send the week they're due.

 

More Tips and Tricks

• The Best Gmail Settings You Might Not Have Used Yet

Use .new to Create New Google Files

When you need to create a new Google Doc or Google Sheet on your computer, simply type "docs.new" or "sheets.new" or similar into your Chrome address bar when you're logged in to Google.  A new file will be created in your Google Drive.

Change Gmail "Undo Send" Time

 

Useful if you've ever clicked send and then realized you shouldn't have sent it yet -- gives you additional time to comprehend and click the "undo send" button.

Gmail Templates

Edit vs Copy

Google Calendar Appointment Schedules

Do you find yourself in a flurry of too many emails when you need to set up meetings or appointments? These tools can make the process easier.

• Google Appointment Schedules allow people to see your open times and schedule an appointment with you. If you keep your calendar current, the appointment schedule will avoid times when you're already booked. With the appointment schedule, people can select from one of your free times and easily schedule an appointment with you. See an example of a Google appointment schedule.
• Meeting scheduling tools like Doodle or Rallly can help find a time when the most people can attend. Set up some potential meeting times, and people can indicate whether or not they're free with just a few clicks. 

Cal.com is another similar tool. Choose the one that works for you to streamline your scheduling process.

Google Drive Workspaces

Set up workspaces in Google Drive to organize your frequently-used files. You can have up to eight workspaces with at-a-glance access to five files in each, plus additional files when you click to open the workspace. Learn more about workspaces and other Google Drive organizational tools.

 

Turn on notifications in Google Docs

Turn on notifications in Google Docs so you don’t miss changes to shared documents. This can be useful for meeting reports that may be updated after the link is sent or when people are editing a shared document. To turn on notifications, go to Tools→Notification Settings, and click the button in the Edits section for Added or Removed Content. You’ll then get an email each time the document is changed.